Last Updated: June 2026

OnlyForklift Ltd ("we," "us," or "our") is committed to protecting and respecting the privacy of our candidates, clients, and website visitors. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you interact with us, apply for placement roles, or use our specialized site logistics recruitment services.

For the purposes of UK data protection legislation, OnlyForklift Ltd acts as the Data Controller.

To effectively place qualified machine operators onto commercial construction plots, we collect and process the following categories of personal data:

• Identity & Contact Details: Full name, address, phone number, and professional domain email address.
• Professional Certification & Compliance: CPCS/NPORS registration card numbers, expiry dates, CITB verification check results, and specific machinery endorsements (e.g., A17 Telescopic Handler, A77 360° Slew, suspended loads/jibs).
• Right to Work Documentation: Copies of your passport, biometric residence permits, or UK driving licence.
• Employment History: Your CV, job applications, training records, and checkable reference details from previous construction site contracts.
• Financial Details: Bank details (collected securely via our back-office payroll/funding infrastructure) to facilitate weekly wage payments.

• Company names, business addresses, site locations, and direct contact details (names, job titles, business mobile numbers, and emails) of Site Agents, Project Managers, Buyers, and Commercial Directors.

We will only process your personal data where the law allows us to. Under the UK GDPR, the principal lawful bases we rely on to run our operations are:

• Legitimate Interests (Article 6(1)(f)): To assess your suitability as a plant operator, verify your safety tickets, and introduce your skills to construction contractors requiring site material handling support.
• Performance of a Contract (Article 6(1)(b)): To take steps at your request prior to entering into a temporary assignment contract, and to process weekly payroll.
• Legal Obligation (Article 6(1)(c)): To fulfill statutory compliance mandates, including running formal UK Right to Work checks and ensuring tax transparency.

We never sell your data. We strictly disclose data to third parties solely to secure your employment placement and manage payroll architecture:

• Prospective Clients & Contractors: Siting agents and commercial buyers will receive your verified qualifications, experience profile, and active card check PDFs.
• Invoice Financing & Back-Office Partners: We use white-labeled finance and payroll processing systems (such as Sonovate/Simplicity) to administer contracts, issue Key Information Documents (KIDs), and fund weekly payroll.
• Accredited Payroll Umbrellas: We share payment processing metrics exclusively with FCSA or Professional Passport accredited umbrella entities to guarantee full tax compliance and eradicate Joint & Several liability risks.
• Regulatory Bodies: If legally required by law or a court order (e.g., HMRC or health and safety enforcement).

Your personal information is stored securely inside encrypted, cloud-based Applicant Tracking Systems (ATS) and secured cloud networks. Access is strictly limited to authorized personnel within OnlyForklift Ltd who have a genuine business need to access compliance and verification documents.

We employ industry-standard protocols to protect against unauthorized modification, disclosure, accidental loss, or data breaches.

We do not hold personal data indefinitely:

• Unsuccessful Candidates: If you register but are not deployed, we retain your records for a maximum of 16 months in case alternative, local commercial plant vacancies match your profile, or to handle compliance complaints.
• Placed Contractors: If you complete active shifts through us, your file forms part of your formal engagement records and will be safely archived for 6 years following contract termination to comply with UK corporate tax and financial accounting regulations.

Under UK data protection law, you hold comprehensive rights regarding your personal information:

• The Right to Access: You can request a copy of the personal information we hold about you at any time.
• The Right to Rectification: You can request that we immediately correct any inaccurate or incomplete certification metrics on our master databases.
• The Right to Erasure ("Right to be Forgotten"): You can request that we delete your data where it is no longer strictly necessary for legal, regulatory, or contract performance reasons.
• The Right to Restrict or Object to Processing: You have the right to object to us processing your details based on legitimate interests.

To exercise any of your data rights, please contact our data team directly using the email listed below.

If you have any questions about this Privacy Policy or how your material handling data is managed, please contact us:

• Company Name: OnlyForklift Ltd
• Email Contact: bookings@onlyforklift.co.uk

If you are unsatisfied with how we handle your data or a subject request, you have the right to lodge a formal complaint at any time with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).